Effective date: 10 August 2026
This Personal Data Processing Notice explains how Personal Data submitted through Roomsing websites, applications, Guest interfaces and related services may be processed.
The Roomsing Service is operated by:
SAGNA PROPERTIES LIMITED
Private Limited Company incorporated in the Republic of Cyprus
Company Registration No.: HE 478223
Email: hi@roomsing.com
For more detailed information concerning Personal Data processing, please refer to the Roomsing Privacy Policy available on the Roomsing website.
Depending on how you interact with Roomsing and which functionality is enabled by the relevant Accommodation Provider, the following Personal Data may be processed:
Roomsing processes only Personal Data reasonably necessary for the relevant purpose.
Roomsing does not process biometric data for the purpose of uniquely identifying an individual.
Roomsing does not perform:
Where an image or copy of an identity document is submitted through Roomsing, it is treated as part of the identification document.
Roomsing does not create a biometric template from a photograph contained in an identification document and does not use such photograph for automated biometric identification.
Roomsing does not accept, collect, initiate, route, settle or otherwise process payments from individual Users or Guests.
In particular, Roomsing does not process:
Any payment for accommodation or other services is made outside the Roomsing Service directly to the relevant Accommodation Provider or through an external service selected by that Accommodation Provider.
Roomsing is not a payment service provider and does not act as an intermediary in such transactions.
Personal Data may be processed for purposes including:
Processing of Personal Data through Roomsing does not rely exclusively on consent.
Depending on the circumstances, processing may be based on:
Processing may be necessary to provide a service requested by a User or to take steps requested before entering into a contract.
This may apply to:
Legal basis: Article 6(1)(b) GDPR.
Certain Personal Data may be processed where processing is necessary to comply with applicable legal obligations.
Legal basis: Article 6(1)(c) GDPR.
Personal Data may be processed where necessary for legitimate interests such as:
provided that such interests are not overridden by the rights and freedoms of the individual.
Legal basis: Article 6(1)(f) GDPR.
Where consent is the appropriate legal basis for optional processing, it will be requested separately.
Legal basis: Article 6(1)(a) GDPR.
Where processing is based on consent, consent may be withdrawn at any time without affecting processing carried out before withdrawal.
Where Roomsing is used in connection with a booking at a hotel, apartment or other accommodation property, the relevant Accommodation Provider normally determines why Guest Personal Data are required.
In such circumstances:
Roomsing processes Personal Data in accordance with the Accommodation Provider’s documented instructions and applicable data-protection law.
Where SAGNA PROPERTIES LIMITED independently determines the purposes and means of processing, it may act as Data Controller.
An Accommodation Provider may request passport or identity-document information where necessary for Guest registration, check-in or compliance with applicable law.
Roomsing may provide the technical means through which such information is:
The Accommodation Provider is responsible for determining which Guest information it requires and the appropriate legal basis for collecting such information.
Personal Data may be used to send operational communications necessary for the relevant Service, including:
Such operational communications are not marketing communications.
Acceptance of this Notice, completion of online check-in or use of Roomsing does not automatically constitute consent to receive optional marketing communications.
Where consent is required for marketing, it will be requested separately.
For example:
☐ I would like to receive news and promotional communications from Roomsing by email.
Such consent must be optional.
Marketing consent may be withdrawn at any time.
Refusal to consent to marketing does not prevent a User from using Roomsing functionality that does not require such consent.
Personal Data may be provided to service providers where reasonably necessary to operate Roomsing.
Depending on the functionality used, recipients may include:
Roomsing does not sell Personal Data.
Where Personal Data are transferred outside the European Economic Area, an appropriate lawful transfer mechanism will be used where required by applicable law.
Such mechanisms may include:
Personal Data are not stored indefinitely merely because a User has interacted with Roomsing.
Personal Data are retained only for as long as reasonably necessary for the relevant purpose.
Retention periods may depend on:
Where Roomsing acts as Data Processor, retention may be determined by the relevant Accommodation Provider in accordance with applicable law.
When Personal Data are no longer required, they will be deleted, anonymised or otherwise handled in accordance with applicable legal and contractual requirements.
Roomsing implements appropriate technical and organisational measures designed to protect Personal Data against:
Measures may include:
Subject to applicable law, an individual may have the right to:
Where Roomsing acts solely as Processor, a request may be referred to the relevant Accommodation Provider.
Requests concerning processing for which SAGNA PROPERTIES LIMITED acts as Controller may be sent to:
hi@roomsing.com
Personal Data are processed in accordance with applicable data-protection legislation, including:
Where SAGNA PROPERTIES LIMITED acts as the relevant Data Controller and Cyprus is the competent jurisdiction, the competent supervisory authority is:
Office of the Commissioner for Personal Data Protection
Republic of Cyprus
A Data Subject may also have the right to lodge a complaint with another competent EU or EEA supervisory authority in accordance with applicable law.
SAGNA PROPERTIES LIMITED
Company Registration No.: HE 478223
Email: hi@roomsing.com
© 2026 SAGNA PROPERTIES LIMITED / Roomsing.
